Exhibitor and Supporter Information

Information About COVID-19
As the COVID-19 pandemic continues to affect the nation, TPS leadership has been monitoring its impact on our members and communities. Please check our resources for members and parents at TPS COVID-19's webpage including current guidance on  the requirements for social distancing, and the travel restrictions issued by many states, universities, and others. 

While the TPS is sensitive to the current situation, we also look forward to the future and a time when the current constraints will no longer be required. As of today, we anticipate that the 2020 TPS Annual Meeting will take place as scheduled.

See registration information below for details! Deadline to register is on or before August 28, 2020 or when we sell out, whichever comes first.

WHEN: Exhibit days are October 15-16, 2020
WHERE: Moody Gardens Hotel
7 Hope Blvd, Galveston, TX 77554
PHONE: 409-741-8484
HOTEL RESERVATIONS: Reservation information coming soon.

WHO: TPS is the largest state pediatric society in the nation. In 2019 the TPS Annual Meeting welcomed approximately 380 medical decision-makers that included physicians, residents/fellows, medical students, office managers, and allied health professionals. The TPS Annual Meeting is the largest gathering of pediatricians and pediatric allied health professionals in Texas! To see the supporters and exhibitors for the TPS 2019 Annual Meeting go here. We expect similar attendance, between 300-350 for 2020.

BOOTH OPTIONS: TPS offers both Basic Exhibitor Options and Upgraded Exhibitor Packages (PDF) and additional sponsorship items(PDF) to optimize exposure to TPS members. Check out more information below.

REGISTRATION: We are accepting exhibitors and supporters for the TPS 2020 Annual Meeting. Check out the full Exhibit Prospectus for deadlines, schedule, and rules/responsibilites as an exhibitor. Please contact the TPS Director of Member Services Crystal Healey at crystal.healey@txpeds.org with any additional questions. 

BASIC EXHIBIT BOOTH PRICES (fees increase after June 1, 2020):

Accepted forms of payment: Discover, MasterCard, Visa, check and agency purchase orders. We do NOT accept AMEX.


  1. Complete the exhibitor/supporter application form with payment 
  2. Email to crystal.healey@txpeds.org or fax (512) 473-8659 
  3. We will send a confirmation/receipt email once reviewed and approved
  4. More information will be sent closer to the meeting

ADDITIONAL SPONSORSHIP OPPORTUNITIES: Sponsorship provides greater access to and visibility with a key buyer group and demonstrates a commitment to the profession. This year TPS is happy to offer these sponsorship opportunities!

Be Seen Day and Night: Elevator Logo Decal: $3,000
Attendees will utilize elevators to access sleeping rooms and meeting rooms in the TPS hosted hotel. Make your presence known by advertising to hotel guests, meeting attendees, and meeting guests!

Go Green! Water bottles to use throughout the conference: $2,000 SOLD - Thank you to Riverkids Pediatric Home Health
Help meeting attendees to stay hydrated during and after the event by providing durable, reusable water containers! Attendees will receive one and use it long after the meeting ends.

Meeting Bag Insert: $2,000
Every meeting attendee receives a meeting bag for use during the event. Get your message out to attendees when they first arrive by including an insert in their meeting bag. The insert can be front and back, one page maximum; “8.5 x 11.” Insert will be reviewed by TPS prior to printing. Company is responsible for providing the insert at its own expense. Insert must be received and approved by September 14, 2020 to be considered. Limited to 3 companies.

Mobile Presence: $3,000
Exclusive company ad on high profile landing page of the app. Connect with attendees digitally with a banner ad on the navigation menu of the app that takes them directly to your company’s home page. Prominent listing as the annual meeting digital sponsor. With over 40 sessions, attendees will see your ad every time they access the TPS app.

Tote Bags: $2,500 - SOLD - Thank you to AccuVax
Maximize your presence during the TPS Annual Meeting, and leave a lasting impression after the meeting by sponsoring the tote bags given to every registered attendee.

Hotel Key Cards: $2,250
The ultimate low-cost, high-impact sponsorship, hotel key cards are a great way to maximize your company’s presence. Think about how many times they’ll see and use it!

“Seat Saver” Placemats: $1,800
A prominent visual for non-profits, institutions, and non-commercial companies to “place” in front of the attendee in sessions. Increase attendee knowledge about your organization with custom graphics and facts on a one-sided, 4-color 10” x 14” paper placemat on the tables.

Power-Up Station: $1,800
Get noticed while attendees power up their devices. Display your company’s logo on eight wall panels and one header panel to give a bold visual impact that leaves a lasting impression. This high traffic station includes a table to leave pamphlets, business cards, and other promotional items.

Lanyards: $1,700 - Sold - Thank you to MedPro Group
Reinforce brand awareness by having attendees wear your logo! A lanyard sponsorship is a great way to showcase your company with TPS attendees.


9:30 – 11:30 am Exhibitor Setup*
11:30 am – 1:30 pm Lunch in Exhibits Hall
2:30 – 3:00 pm Refreshment Break
6:30 – 7:30 pm Welcome Reception in Exhibits Hall
* Exhibitors may not set up or enter the exhibits hall prior to 9:30 am and must have the aisle cleared by 11:15 am

7:00 – 8:30 am Continental Breakfast
10:15 – 10:30 am Break
11:30 am – 1:30 pm Lunch in Exhibits Hall and TNT Prize Drawing
2:00 pm Exhibit Hall Closes



Financial sense
Exhibiting at the TPS Annual Meeting is one of the most cost-effective ways for your company to reach qualified audiences. According to a US study by Exhibit Surveys Inc, the average cost per visitor reached at a trade show is $166, while the average cost of a field sales call is $270. You do the math.

Face time
Meeting prospects and engaging face-to-face is also the fastest way to build relationships, strengthen current relationships, and build brand awareness.

Fresh faces
Spend one-on-one time with decision makers in pediatric clinics and hospitals all over Texas. According to a US Benchmark Survey by Exhibit Surveys Inc, 64% of attendees are not customers.

Fighting edge
Exhibiting at the TPS Annual Meeting offers your company another opportunity to stand out from the crowd. You can outshine the competition with well-trained staff, eye-catching stand design, and conscientious follow-up after the show.

FOMO (Fear of Missing Out)
Consider the long-term effect of not exhibiting at the TPS Annual Meeting. Being absent from the largest gathering of pediatricians in Texas instantly makes you a non-player in the field and puts your competitors on top in the minds of our members.


We look forward to seeing you ! For more information, please contact Crystal Healey, Director of Member Services, via e-mail or directly at (512) 370-1517.