2011 Office Managers Section Agenda

As part of our annual conference, TPS holds a two day meeting designed specifically for office administrators on topics relevant to practice management. The 2011 Office Managers Section Meeting will be held Friday, September 23rd and Saturday, September 24th at the Sugar Land Marriott Town Square in Sugar Land, Texas. Please see info below for a complete agenda and course descriptions.

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Friday, September 23rd

(Except where noted, Office Mangers Section sessions on Friday will be held in the Bluebonnet Room, 2nd Level)

7:00 – 8:30am
Breakfast in the Exhibits Hall – Sugar Land Ballroom 5&6

8:15 – 9:15 am
Survival Tips for a Pediatric Office
Linda Parsi, MD, MBA
This session will provide attendees with practical tips on running a busy and successful medical office. By providing critical information on managing both front and back office operations, participants will gain valuable knowledge and resources related to customer service, collections, purchasing, inventory and motivating staff.

9:30 – 11:30am
PLEASE NOTE ROOM CHANGE: Sugar Land Ballroom 9&10
Update on Children’s Initiatives in the Medicaid Program
William Brendle Glomb, MD, FAAP
Following completion of this activity, the attendee will be able to describe important benefits for children and information on new services covered in the Medicaid program; discuss health information technology efforts occurring at the state level to promote real time access to patient data and facilitate information exchange; and discuss how decisions made during the 2011 Texas Legislative session and policies resulting from healthcare reform may impact the Medicaid program.

11:30 am – 1:00 pm
Lunch in the Exhibits Hall – Sugarland Ballroom 5&6

1:00 – 2:00pm
Your Texas Medicaid Benefits Card: New Card, New Functionality
Noel Villarreal, HHSC Medicaid and CHIP Division
David Payne, HP
This session will provide participants with comprehensive information on the various components of the new Texas Medicaid Benefits Card, including; details on eligibility and claims based health information, utilizing magnetic stripe technology, guidance on navigating the provider portal, and tips for using the new functionality to benefit your practice.

2:00 – 3:00pm
Welcome to the Electronic Age: Everything You Wanted to Know About Health IT and More…
Gulf Coast Regional Extension
This session will provide participants with a better understanding of the critical aspects of health information technology. We will share info on EMRs, health information exchange, e-prescribing, meaningful use; and discuss how regional extension centers can help you use these new technologies to benefit your practice.

3:00 – 3:15pm
Physicians’ Alliance of America
Bob Chalmers
This presentation from the generous sponsor of the 2011 Office Managers Section will outline services available from the Physicians’ Alliance of America, as well as provide information on credentialing for office staff.

3:15 – 3:45pm
Break in the Exhibits Hall - Sugar Land Ballroom 5&6

3:45 – 4:45pm
Vaccine Administration: Using CPT Codes 90460 and 90461
Jason Terk, MD
This presentation will provide participants with complete information on CPT codes 90460 and 90461, the new vaccine administration codes that became available for use earlier this year.  In addition to providing an overview of coding for vaccine administration and information on how and why these new codes were developed, this session will include details on: properly using the new codes, determining who falls into the category of “other qualified health care professional”, and establishing best practices for documenting counseling. Participants will also be provided with tools to assess payments in comparison to other vaccine administration codes.

5:30 – 6:30pm
90th Anniversary Celebration Reception – Sugar Land Ballroom 3&4

Saturday, September 24th

(Except where noted, Office Mangers Section sessions on Saturday will be held in Sugar Land BR 1&2)

7:00 – 8:30am
Breakfast – Sugar Land Ballroom 6

8:30 – 11:30am
ICD10: Tips and Tools for the Transition
Patricia Hildebrand, RN, MSN, CPHQ, CCS-P, FACHE-designate
This presentation will cover ICD implementation techniques for both clinical and management personnel, as well as training schedules for staff.  This workshop style session will mix lecture and group exercises to cover latest updates and to create implementation tools such as superbills, documentation templates and audit tools.

11:30am – 1:00pm
Lunch on your own

1:00 – 2:00pm
Cash Flow and Accounts Payable: The Devil Really Is in the Details
Paul Mann
In this session, participants will learn how to gain better control of accounts payable, purchasing, and budgeting so that those surprises we all hate become smaller and less frequent.  Handouts will include a CD with sample spread sheets that can be customized for your practice.

2:00 – 3:00pm
Networking
Take this opportunity to share questions, answers, concerns, ideas with other practice administrators from around the state. Make new connections, exchange valuable resources, and discover innovations to help with the management of your practice.

3:00 – 4:00pm
Surfing the Tsunami:  Strategic Planning in a Hyper-turbulent Time
Stephen Whitney, MD, MBA
This session will explore what the future holds for pediatrics, help participants understand how the changes ahead may impact their practice, and provide insight on how they can prepare for these challenges.

For additional information, please contact:
Laura Blanke, MPH, Pediatric Practice Education Manager

Texas Pediatric Society, Practice Education Manager
401 W. 15th St., Ste. 682
Austin, TX 78701
P: (512) 370-1509 | F: (512) 473-8659